REFUND POLICY & CALCULATION
Student Rights and Responsibilities
California Miramar University maintains a fair and transparent refund policy in compliance with Federal Title IV, DEAC accreditation, and BPPE guidelines.
Students are responsible for being aware of this policy when enrolling.
Student Rights
- Students may cancel enrollment at any time (letter, email, phone, online form, or in person).
- Written notice is effective upon delivery or mailing with postage.
- All refunds are processed within 30 days.
- If refund policies change, the version on the student’s signed enrollment agreement applies.
New Students’ Right to Cancel
- 100% tuition and refundable fees refunded if canceled before attending the first class or within 7 days of enrollment (whichever is later).
- This period is called “THE CANCELLATION PERIOD.”
- Notice of cancellation can be submitted by email, phone, fax, written letter, or withdrawal form via Moodle.
Withdrawing After the Cancellation Period
Students may withdraw in writing or via Moodle. Refunds are pro rata based on week of withdrawal.
Dismissal or Withdrawal Occurs If:
- Student submits withdrawal form
- University terminates enrollment
- Student fails to return from leave of absence
- Student stops attending courses for 2 consecutive weeks without excuse
Refunds for financial aid students are first applied back to loans and grants, with any remainder paid to the student.
56 Day Pro Rata Refund Policy - Calculated for 8 Weeks
Refund Table
| Days 1-56 | Refund Amount |
|
(Days 1-14) |
100% Tuition and 100% of applicable Institutional fees |
|
(Days 1-14) Continuing Students |
100% Tuition minus applicable Institutional fees |
|
Day 15 |
73% of Tuition 0% of fees |
|
Day 16 |
71% of Tuition 0% of fees |
|
Day 17 |
70% of Tuition 0% of fees |
|
Day 18 |
68% of Tuition 0% of fees |
|
Day 19 |
66% of Tuition 0% of fees |
|
Day 20 |
64% of Tuition 0% of fees |
|
Day 21 |
63% of Tuition 0% of fees |
|
Day 22 |
61% of Tuition 0% of fees |
|
Day 23 |
59% of Tuition 0% of fees |
|
Day 24 |
57% of Tuition 0% of fees |
|
Day 25 |
55% of Tuition 0% of fees |
|
Day 26 |
54% of Tuition 0% of fees |
|
Day 27 |
52% of Tuition 0% of fees |
|
Day 28 |
50% of Tuition 0% of fees |
|
Day 29 |
48% of Tuition 0% of fees |
|
Day 30 |
46% of Tuition 0% of fees |
|
Day 31 |
45% of Tuition 0% of fees |
|
Day 32 |
43% of Tuition 0% of fees |
|
Day 33 |
41% of Tuition 0% of fees |
|
Day 34 or later (Days 34 to 56) |
<40% = 0% of Tuition 0% of fees |
List of Applicable Refundable Institutional Fees During The Cancellation Period
| Fee | Description |
|
*Resource Information Technology Fee |
Annual fee at the undergraduate, master and doctorate degree program levels. |
|
*Extracurricular Athletic Development Fee (if applicable) |
Participating Extracurricular Athletic Students Only: Funds all aspects and costs of expenses for the development, and maintenance of the University’s extracurricular athletic programs. |
Sample Refund Calculation by Degree Program
Undergraduate Program Sample Calculation*
If a student withdraws on day 3 of their first session, after having paid all tuition and the Technology Fee, they would have cancelled within The Cancellation Period and based on the 56-Day Pro Rata Refund Policy would be owed the following 100% refund:
|
Tuition Paid by Student per Single 3 Semester Unit Course (effective 01/01/2026) |
$1,755.00 |
|
Fees Paid by Student: Undergraduate Resource Information Technology Fee Refundable during The Cancellation Period |
$500.00
|
|
Total Refund Owed to Student 100% of the Total Tuition and Institutional Fees Paid by Student |
$2,255.00 |
|
Tuition Paid by Student per Single 3 Semester Unit Course |
$ 1,755.00 |
|
Fees Paid by Student: Resource Information Technology Fee |
$ 500.00 |
|
Total Paid by Student |
$ 2,255.00 |
|
Daily Tuition Rate ($1755 / 56 days) |
$ 31.34 |
|
Daily Tuition Rate ($31.34) x 17 Days Attended = Tuition Earned by CalMU |
$ 532.78 |
|
Tuition Refund Owed to Student ($1,755 - $526.5) |
$ 1,222.22 |
Refundable Fees (During Cancellation Period)
Undergraduate Resource Technology Fee — $500
Master’s Resource Technology Fee — $500
Doctoral Resource Technology Fee — $500
Extracurricular Athletic Development Fee — $450
Non-Refundable Fees
Domestic & All Students
Bank wire transfer — $45
Degree program change — $75
Student ID replacement — $30
Diploma reorder — $55
Graduation processing — $45
Notarized letter — $20
Official transcript — $20
Returned check/credit card — $35
Tuition late fees — $100 (increasing to $200 May 2025)
Installment plan service fee — $25/month
DBA competency exams — $800
Dissertation binding — varies
International Student Fees:
- International student processing — $15 (UG), $75 (Grad)
- International administrative (I-20) — $250 (refundable)
- Document revisions (I-20) — $85
- F-1 reinstatement — $100
- International/overnight postage — $95
- Airport pickup — $60
- Conditional acceptance letter — $19
- SEVIS reactivation — $10
Student Complaints
Students may file complaints with:
- CalMU — 3550 Camino Del Rio North, San Diego, CA 92108
- BPPE — Bureau for Private Postsecondary Education, Sacramento, CA
- Phone: (888) 370-7589 | Website: www.bppe.ca.gov
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Need Assistance?
For questions regarding tuition refunds or calculations, please contact the Registrar or Financial Aid Office.
Download Brochure
Download a brochure for an in-depth look at CalMU undergraduate degree programs.
Upcoming Deadlines
We offer spring and fall start dates for our most popular programs.
- Summer 2 Deadline: May 1, 2026
- Fall 1 Deadline: June 26, 2026
Contact Us
Our team of advisors is ready to answer your questions, so if you’d like to talk to an enrollment director, please contact us.