Privacy Policy

1. Introduction

California Miramar University (CalMU) values your privacy and is committed to protecting the personal information of all students, prospective students, alumni, employees, and visitors to our website and digital platforms.
This Privacy Policy explains how we collect, use, disclose, and protect your information when you engage with CalMU online or offline, including through our website at www.calmu.edu, marketing platforms, or partner networks.

By submitting your information or using our site, you consent to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

• Personal Information: such as your name, email address, phone number, mailing address, and other details voluntarily provided through forms or applications.

• Academic Information: including your program interests, educational history, and enrollment status.

• Technical Information: such as IP addresses, browser type, device identifiers, and browsing activity, collected through cookies or analytics tools.

• Communications Data: records of your interactions with CalMU advisors, admissions staff, and automated marketing systems.

3. How We Use Your Information

Your information is used exclusively for academic and institutional purposes, including:

• Contacting you regarding academic programs, enrollment options, and university updates.

• Processing admissions and registration applications.

• Delivering requested information about degrees, certificates, and scholarships.

• Providing academic advising and student support services.

• Improving our website, marketing, and communications to better serve students.

We do not sell, rent, or distribute personal information to third parties for commercial gain. All data shared with vendors is used strictly to support university operations.

4. Sharing of Information

CalMU may share your information only with trusted vendors, affiliates, and service providers who assist in our educational and marketing operations. These may include:

• Student information systems (e.g., Populi, HubSpot)

• Marketing platforms (e.g., Google, Meta, LinkedIn)

• Email, SMS, and communication tools

• Accreditation and compliance organizations

All vendors handling student data are bound by strict confidentiality agreements and are required to comply with FERPA, this Privacy Policy, and applicable data protection laws.

5. FERPA Compliance

CalMU fully complies with the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records.
Under FERPA:

• Students have the right to access their education records and request corrections to inaccurate or misleading information.

• CalMU will not disclose personally identifiable information from student records without written consent, except to authorized officials or organizations acting on behalf of the University under FERPA guidelines.

• Vendors and contractors with access to educational data must use it only for authorized educational purposes and maintain strict data security controls.

For more information about FERPA, please visit the U.S. Department of Education’s website: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html.

6. Data Security

We implement administrative, physical, and technical safeguards to protect personal information from unauthorized access, loss, misuse, or disclosure.
All data is stored securely and accessed only by authorized personnel or vendors under confidentiality obligations.

7. Data Retention

CalMU retains your personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and maintain accurate academic records.

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience, analyze traffic, and support digital advertising.
You can manage your cookie preferences through your browser settings at any time.

9. Your Rights

You have the right to:

• Request access to the personal information CalMU holds about you.

• Request corrections or updates to your information.

• Opt out of receiving marketing communications at any time by clicking “unsubscribe” in our emails or contacting us directly.

10. Third-Party Links

Our website may contain links to third-party sites or services. CalMU is not responsible for the privacy practices or content of external websites.

11. Updates to This Policy

CalMU may update this Privacy Policy periodically to reflect changes in regulations or university operations. All updates will be posted on this page with a revised effective date.

12. Contact Information

For questions about this Privacy Policy or your data rights, contact:

California Miramar University
3550 Camino Del Rio N, Suite 208
San Diego, CA 92108
📞 (858) 653-3000
✉️ info@calmu.edu