Refund Policy and Calculation

TUITION ON REFUNDS AND OTHER FEES:

It is the responsibility of all students to be aware of California Miramar University’s refund policy on tuition and other fees. The University’s policy seeks to be fair and equitable and in compliance with accreditation, Federal Title IV Financial Aid and BPPE guidelines. A student may cancel his/her enrollment agreement in any manner i.e. writing, phone, fax, e-mail, letter, or in person. If a student cancels in writing via letter, they should send the notice to the following address:

California Miramar University

3550 Camino Del Rio North, Suite 208,

San Diego, CA 92108.

The written notice of cancellation, if sent by mail, is effective when deposited in the mail properly addressed with proper postage.

All refunds due to the student will be refunded within thirty days.

*If any changes have occurred in the University’s refund policy after a student enrolls, the University shall follow the terms of the refund policy that appears on the enrollment agreement signed by each student.

 

NEW STUDENT’S RIGHT TO CANCEL

NEW STUDENTS’ RIGHT TO CANCEL: All tuition and *refundable fees are fully refundable upon cancellation of enrollment through attendance at the first-class session, or the seventh (7) day of enrollment, whichever is later.

This time frame is called “THE CANCELLATION PERIOD.” Students who cancel within THE CANCELLATION PERIOD will receive a refund of all tuition and all refundable fees paid on their behalf.

For the purpose of determining the amount of a refund, the student notification of cancellation may be conveyed to the institution in any manner, such as email, phone call, fax or written notice. Cancellation is effective on the date the notice of cancellation is provided to the institution, If the notice is sent in writing it may be submitted to:

California Miramar University

3550 Camino Del Rio, N. Suite 208,

San Diego, CA 92108.

 

WITHDRAWING FROM THE UNIVERSITY AFTER THE CANCELLATION PERIOD

After THE CANCELLATION PERIOD has passed students have the right to withdraw from the University at any time and they have the right to receive a pro rata refund based on the refund table below.

 

WITHDRAWALS AND DISMISSALS

A student shall be deemed to have withdrawn or been dismissed from the University when any of the following occurs:

  1. Student notifies the University of their intent to withdraw.
  2. The school terminates the student’s enrollment.
  3. Student fails to return from a leave of absence.
  4. A student fails to attend courses for 2 consecutive weeks. In this case, the date of dismissal shall be deemed to be the last date of recorded activity.
    PLEASE NOTE: Depending on the circumstances, the University will determine if a failure to attend a course or courses may result in simply a withdrawal from the particular course(s) or a dismissal from the University.

If any portion of the student’s tuition was paid from the proceeds of a loan, then the refund will be sent to the lender or to the agency that guaranteed the loan. Any remaining refund amount will first be used to repay student financial aid programs from which the student received benefits, in proportion to the amount of the benefits received. Any remaining amount will be paid to the student.

8-WEEK REFUND POLICY

Week Refundable Tuition Tuition and Fees Owed
Week 1 (Days 1-7)
New Students
THE CANCELLATION PERIOD
100% 0% Tuition and 0% Fees

Week 1 (Days 1-7)

Continuing Students

100% 0% Tuition plus Fees
Week 2 (Days 8-14) 75% 25% Tuition plus Fees
Week 3 (Days 15-21) 60% 40% Tuition plus Fees
Week 4 (Days 22-28) 50% 50% Tuition plus Fees
Week 5 (Days 29-35) 40% 60% Tuition plus Fees
Week 6 (Days 36+) 0% 100% plus Fees

 

SAMPLE REFUND CALCULATION BY DEGREE PROGRAM

Undergraduate Degree Sample Refund Calculations

If an Associate degree or Bachelors’ student who withdraws on day 3 of their first session, after having paid all tuition and fees, he/she would have canceled within THE CANCELLATION PERIOD and would be owed the following refund:

Tuition Paid by Student $2,436
Fees Paid by Student $250 Undergraduate Resource Information Technology Fee
Total Paid by Student $2,686
Total Refund Owed to Student $2,686 All tuition and refundable fees paid

If an Associate or Bachelors’ degree student who withdraws on day 9 of the session, after having paid all tuition and fees, he/she would be owed the following refund:

Tuition Paid by Student $2,436
Fees Paid by Student $250 Undergraduate Resource Information Technology Fee
Total Paid by Student $2,686
Total Refund Owed to Student $1,827 75% of tuition paid minus all refundable and non-refundable fees paid

 

Masters’ Degree Sample Refund Calculations 

If a Masters’ degree student who withdraws on day 3 of their first session, after having paid all tuition and fees, he/she would have canceled within THE CANCELLATION PERIOD and would be owed the following refund:

Tuition Paid by Student $1,755
Fees Paid by Student $280 Masters’ Resource Information Technology Fee
Total Paid by Student $2,035
Total Refund Owed to Student $2,035 All tuition and refundable fees paid

If a Masters’ degree student who withdraws on day 9 of the session, after having paid all tuition and fees, he/she would be owed the following refund:

Tuition Paid by Student $1,755
Fees Paid by Student $280 Masters’ Resource Information Technology Fee
Total Paid by Student $2,035
Total Refund Owed to Student

$1,316.25

75% of tuition paid minus all refundable and non-refundable fees paid

 

Doctorate Degree Sample Refund Calculations

If a Doctorate degree student who withdraws on day 3 of their first session, after having paid all tuition and fees, he/she would have canceled within THE CANCELLATION PERIOD and would be owed the following refund:

Tuition Paid by Student $2,121
Fees Paid by Student $500 Doctorate Resource Information Technology Fee
Total Paid by Student $2,621
Total Refund Owed to Student $2,621 All tuition and refundable fees paid

If a Doctorate degree student who withdraws on day 9 of the session, after having paid all tuition and fees, he/she would be owed the following refund:

Tuition Paid by Student $2,121
Fees Paid by Student $500 Doctorate Resource Information Technology Fee
Total Paid by Student $2,621
Total Refund Owed to Student

$1,590.75

75% of tuition paid minus all refundable and non-refundable fees paid

ADMINISTRATIVE FEES

(effective date: 05/20/2022)

The fees and charges listed below are costs that students may incur beyond the basic tuition fees.

NEW STUDENTS’ RIGHT TO CANCEL: All tuition and *refundable fees are fully refundable upon cancellation of enrollment through attendance at the first-class session, or the seventh (7) day of enrollment, whichever is later. This time frame is called “THE CANCELLATION PERIOD.” Students who cancel within THE CANCELLATION PERIOD will receive a refund of all tuition and all refundable fees paid on their behalf.

 

Fee Type Purpose of Refundable Fees during
The Cancellation Period
Fee Amount
*Undergraduate Resource Information Technology Fee (annual) Funds a variety of services such as CMU’s student email, Microsoft 365 software, 24/7 online library, facility-based laptops, Student ID cards, computerized student discounts, upgrades to the online learning system, student portal system, and related software. $250
*Master’s Resources Information Fee (annual) Funds a variety of services such as CMU’s student email, Microsoft 365 software, 24/7 online library, facility-based laptops, Student ID cards, computerized student discounts, upgrades to the online learning system, student portal system, and related software. $280
*Doctoral Resource Information Technology Fee (annual) Funds a variety of services such as CMU’s student email, Microsoft 365 software, 24/7 online library, facility-based laptops, Student ID cards, computerized student discounts, upgrades to the online learning system, student portal system, and related software. $500
*Extracurricular Athletic Development Fee Participating Athletic Students Only: Funds all aspects and costs of expenses for the development, expansion, and maintenance of the University’s extracurricular athletic programs and the related facilities for all sports programs, including travel, uniforms, and game expenses. This fee is assessed each eight-week session for each academic year. $300
Fee Type Purpose of Non-Refundable Fees for All Students
(paid only when services are requested or provided)
Fee Amount
Bank Wire Fee Bank wire transfer fee (incoming and outgoing) $40
Degree Program Change For changing degree programs or area of concentration pay this fee $75
Student ID Replacement For requesting a new or additional Student ID with picture $30
Diploma (re-order) For reordering a diploma (additional postage and rush fees may apply) $55
Course Change For requesting to change a course later than 1 week prior to session start $75
Graduation Processing For verifying student records prior to graduation $45
Notarized Letter For requesting a notarized degree verification $20
Official Transcript For requesting additional official transcripts (all students receive one official transcript at graduation at no cost) $20
Domestic Oversight Postage For shipping requests via USPS (large packages incur increased costs) $25
Returned Check/Declined Credit Card For receiving a returned check or declined credit card notification $35
Student Tuition Recovery Fund (STRF)

California Residents Only (non-refundable)

($2.50 per $1,000 of total institutional charges)

Varies
Tuition Late Fee

For past due tuition balances (30+ days)

15% on past due balance

Varies
DBA Competency Exams For DBA Students Only: for taking the 8200A Research Methods ($200), 8200B Applied Statistics ($300), and 8200C Strategic Management ($300) exams $800
DBA Dissertation Binding For DBA Students Only: for binding the dissertation Varies
Fee Type Purpose of Non-Refundable Fees for International (F1) Students (paid only when services are requested or provided) Fee Amount
International Student Processing For reviewing international student documents, including the I-20

$100

 

International Administrative For covering administrative costs issued only after students receive their F-1 visa and receive international student enrollment status $400
Document Revisions For making changes to the I-20 documents after the initial documents were issued $85
Transcript Evaluation For evaluating non-US transcripts requiring independent evaluation $95
F-1 Reinstatement For reinstating students who lost their F-1 visa status $100
International Postage For shipping via DHL, FedEx, or USPS $95
Overnight Rush Postage For expedited shipping $95
Airport Pick Up For picking up international students from the San Diego Airport $60

 

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