Refund Policy and Calculation

TUITION ON REFUNDS AND OTHER FEES:

It is the responsibility of all students to be aware of California Miramar University’s refund policy on tuition and other fees. The University’s policy seeks to be fair and equitable and in compliance with accreditation, Federal Title IV Financial Aid and BPPE guidelines. A student may cancel his/her enrollment agreement in any manner i.e. writing, phone, fax, e-mail, letter, or in person. If a student cancels in writing via letter, they should send the notice to the following address: California Miramar University 3550 Camino Del Rio North, Suite 208, San Diego, CA 92108. The written notice of cancellation, if sent by mail, is effective when deposited in the mail properly addressed with proper postage. All refunds due to the student will be refund¬ed within thirty days. *If any changes have occurred in the University’s refund policy after a student enrolls, the University shall follow the terms of the refund policy that appears on the enrollment agreement signed by each student.

NEW STUDENT’S RIGHT TO CANCEL

New students have the right to cancel their program of instruction, without any penalty or obligations, through the attendance of their first class session or the seventh (7th) day of enrollment, whichever is later. This time frame is called “THE CANCELLATION PERIOD”. Students who cancel within THE CANCELLATION PERIOD will receive a refund of all monies paid with the exception of non-refundable fees paid on their behalf (see list of non-refundable fees above).

For the purpose of determining the amount of a refund, the student notification of cancellation may be conveyed to the institution in any manner, such as email, phone call, fax or written notice. Cancellation is effective on the date the notice of cancellation is provided to the institution, If the notice is sent in writing it may be submitted to: CMU, 3550 Camino Del Rio, N. Suite 208, San Di ego, CA 92108.

WITHDRAWING FROM THE UNIVERSITY AFTER THE CANCELLATION PERIOD

After THE CANCELLATION PERIOD has passed students have the right to withdraw from the University at any time and they have the right to receive a pro rata refund based on the refund table below.

WITHDRAWALS AND DISMISSALS

A student shall be deemed to have withdrawn or been dismissed from the University when any of the following occurs:

  1. Student notifies the University of their intent to withdraw.
  2. The school terminates the student’s enrollment.
  3. Student fails to return from a leave of absence.
  4. A student fails to attend courses for 2 consecutive weeks. In this case, the date of dismissal shall be deemed to be the last date of recorded activity.
    PLEASE NOTE: Depending on the circumstances, the University will determine if a failure to attend a course or courses may result in simply a withdrawal from the particular course(s) or a dismissal from the University.

If any portion of the student’s tuition was paid from the proceeds of a loan, then the refund will be sent to the lender or to the agency that guaranteed the loan. Any remaining refund amount will first be used to repay student financial aid programs from which the student received benefits, in proportion to the amount of the benefits received. Any remaining amount will be paid to the student.

8 Week Refund Policy-

 WeekRefundable TuitionTuition Owed
Week 1 (Days 1 -7) New Students 100% 0% Tuition $0 refundable fees or charges
*Week 1 (Days 1 -7) Existing Students 100% 0% Tuition plus fees
Week 2 (Days 1 -7)75%25% Tuition plus fees
Week 3 (Days 1 -7)60%40% Tuition plus fees
Week 4 (Days 1 -7)50%50% Tuition plus fees
Week 5 (Days 1 -7)40%60% Tuition plus fees
Week 6 (Days 35+)0%100% plus fees

* All continuing CMU students who withdraw from the University during Week 1 of a session (days 1-7), will have a Withdrawal Fee charged, and the Technology Fee (if applicable) retained from their refund.  An annual technology fee is assessed once per school year (12 months). 

NEW STUDENTS – SAMPLE REFUND CALCULATION BY DEGREE PROGAM

If a newly enrolled student prepays tuition and perpays the Technology Fee, and the Athletic Development Fee (Student Athletes only) and cancels their enrollment with the University within THE CANCELLATION PERIOD defined above, they are entitled to the following refund.

Note: The Withdrawal Fee is charged by the University upon dismissal or withdrawal from the University after THE CANCELATION PERIOD but before completion of the degree program.

New Undergraduate: (ASSOCIATE AND BACHELOR) Prepaid Tuition $1,218.00 per 3 credit course and Prepaid Annual Tech Fee of $250.00. Full Time Enrollment is two 3 credit courses totaling $2,436 in tuition per session.

New Undergraduate Pre-Paid Tuition $1218 per 3 credit course and Pre-Paid Annual Tech. Fee of $250.

 WeeksTuition Percentage

Returned

Prepaid Tuition

Total

Prepaid $250 Technology Fee

Refund

Prepaid $100 International Student Processing Fee

Non-Refundable

Withdrawal Fee

Charged

Domestic & International Student

TOTAL REFUND

Student Athlete Prepaid $300 Athletic Development Fee

Refund

Student Athlete

TOTAL REFUND

Week 1 (Days 1-7)100%$2,436$250$0$0$2,686$300$2,686
Week 2 (Days 8-14)75%$2,436$0$0$200$1,627$0$1,627
Week 3 (Days 15-22)60%$2,436$0$0$200$1,262$0$1,262
Week 4 (Days 23-28)50%$2,436$0$0$200$1,018$0$1,018
Week 5 (Days 29-34)40%$2,436$0$0$200$774$0$774
Week 6 (Days 35+)0%$2,436$0$0$200$0$0$0

New Masters: Pre-Paid Tuition $1.755.00 per 3 credit course and Pre-Paid Annual Tech Fee of $280

Weeks

Tuition Percentage

Refunded

 Prepaid Tuition

TOTAL

 Prepaid $280 Technology Fee

Refund

Prepaid $100 International Student Processing Fee

Non-Refundable

Withdrawal Fee

Charged

Domestic & International Student
TOTAL REFUND

Week 1 (Days 1-7)100%$1,755$280$0$0$2035.00
Week 2 (Days 8-14)75%$1,755$0$0$200$1116
Week 3 (Days 15-22)60%$1,755$0$0$200$853
Week 4 (Days 23-28)50%$1,755$0$0$200$678
Week 5 (Days 29-34)40%$1,755$0$0$200$502
Week 6 (Days 35+)0%$1,755$0$0$200$0

New DBA: $1818.00 per 3 credit course and Prepaid Annual Tech Fee of $500.

Weeks

Tuition Percentage

Refunded

 Prepaid Tuition

TOTAL

 Prepaid $500 Technology Fee

Refund

Prepaid $100 International Student Processing Fee

Non-Refundable

Withdrawal Fee

Charged

Domestic & International Student
TOTAL REFUND

Week 1 (Days 1-7)100%$1,755$500$0$0$2318
Week 2 (Days 8-14)75%$1,755$0$0$200$1163.50
Week 3 (Days 15-22)60%$1,755$0$0$200$890.80
Week 4 (Days 23-28)50%$1,755$0$0$200$709
Week 5 (Days 29-34)40%$1,755$0$0$200$527.20
Week 6 (Days 35+)0%$1,755$0$0$200$0

ADMINISTRATIVE FEES

Effective Date: 08/01/2018

The fees and charges listed below are costs that students may incur beyond the basic tuition fees.

NEW STUDENTS RIGHT TO CANCEL:  ALL PREPAID TUITION AND *PREPAID REFUNDABLE FEES ARE FULLY REFUNDABLE UPON CANCELLATION OF ENROLLMENT THROUGH ATTENDANCE AT THE FIRST CLASS SESSION, OR THE SEVENTH (7TH) DAY OF ENROLLMENT, WHICHEVER IS LATER.  THIS TIME FRAME IS CALLED “THE CANCELLATION PERIOD.”  

REFUNDABLE FEES during THE CANCELLATION PERIOD

ITEMDESCRIPTIONFEE
*Undergraduate Resource Information Technology Fee (annual)Funds a variety of services such as CMU’s student email, Microsoft o365 Software, the 24/7 online library, facility based laptops, Student ID cards, computerized student discounts, upgrades to the online learning system, student portal system and related software.$250.00
*Masters Resource Information Technology Fee (annual)Fees for master research resources Information technology along with other services such as CMU’s student email, Microsoft o365 Software, the 24/7 online library, facility based laptops, Student ID cards, computerized student discounts, upgrades to the online learning system, student portal system and related software.$280.00
*Doctorate Resource Information Technology Fee (annual)Fees for doctoral research resources Information technology along with other services such as CMU’s student email, Microsoft o365 Software, the 24/7 online library, facility based laptops, Student ID cards, computerized student discounts, upgrades to the online learning system, student portal system and related software.$500.00
*Athletic Development FeeActive Athletic Students Only: This fee covers all aspects and costs of expenses for the development, expansion and maintenance of the University’s athletic programs and related facilities for all Varsity, Junior Varsity and Club sports programs, including travel, uniforms and game expenses. This fee is assessed each eight-week session.$300.00

NON-REFUNDABLE ITEMS- ALL STUDENTS
Fees Paid for Items and Services Requested/Provided

ITEMDESCRIPTIONFEE
Bank Wire FeeBank wire transfer fee Incoming or outgoing$40.00
Degree Program Change FeeIf student changes degree program or area of emphasis, concentration or specialization, an administrative fee is incurred.$75.00
ID Replacement FeeFee to issue an additional Student ID Card with student Picture$30.00
Diploma – Re-OrderRe-order of Diploma (Additional Postage and Rush Fees may apply)$55.00
Course Change FeeFee for allowing a course change later than 1 week prior to session start$75.00
Graduation Processing FeeFee to process and verify records that student has met all requirements of graduation$45.00
Notarized LetterNotarized letter for degree verification$20.00
Official TranscriptFor each Official Transcript sent. 1 transcript provided at graduation at no cost$20.00
Unofficial TranscriptFor each Unofficial Transcript sent$10.00
Domestic Overnight PostageShipping via USPS of Domestic Overnight letters. Large Packages costs are greater.$25.00
Returned Check/Declined Credit CardFee charged for Returned Check or a Declined Credit Card$35.00
Student Tuition Recovery FundCalifornia residents only ($0.00 per $1,000 of total institutional charges). Non-refundable$0.00
Program Withdrawal FeeFee charged upon dismissal or withdrawal from the program before the completion of the program.$200.00
Tuition Late FeeFee assessed when tuition balances are past due 30 days or more. 15% on past due balance.Varies
DBA Comprehensive Field ExamDBA Students Only: Fee to take the Comprehensive Field Examination.$300.00
DBA Dissertation Binding FeeDBA Students Only: Fee to bind the Doctoral DissertationVaries

NON-REFUNDABLE ITEMS- INTERNATIONAL F1 STUDENTS
Paid for International Items and Services Requested/Provided

INTERNATIONAL ITEMDESCRIPTIONFEE
International Student Processing FeeFee to process incoming International student paperwork including the Student Visa I-20$100.00
Document Adjustment FeeFee to make any changes to the I-20 Documents after the initial documents have been issued.$85.00
Transcript Evaluation FeeFee for evaluation of non-US transcripts requiring independent evaluation$95.00
F1 Reinstatement FeeFee to process a reinstatement to an international student who lost VISA status$100.00
International Postage FeeShipping via DHL/FedEx/USPS$95.00
Overnight RUSH Postage FeeExpedited processing of international documents and materials$95.00
Airport Pick Up FeeInternational student pick up fee from San Diego Airport$60.00
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